Trauma Data Analyst

Trauma Data Analyst

Website Southlake Regional Health Centre

Southlake Regional Health Centre is a full-service hospital with a regional, clinically advanced focus. We provide our communities with care right from birth to end of life and in addition, we provide top-notch services such as cardiac and cancer care across York Region and Simcoe-Muskoka. We do this through innovative partnerships and amazing people, who represent every aspect of our many services. With a team of more than 3,000 employees, 580 physicians and more than 900 volunteers, Southlake is committed to creating an environment where the best experiences happen.

Job Summary:

The Data Analyst works in partnership with the Trauma Coordinator and Medical Director to meet all the project coordination and data analysis needs of the program. The individual is responsible for the coordination of data entry in the Ontario Trauma Registry and provides expertise in data interpretation, analysis, project coordination and the integration of quality metrics and outcomes. In addition to this important role in patient care, the analyst will participate in the provision of data for medical, nursing and other health care provider education, performance, and quality improvement initiatives that may also include the Regional Trauma Network (RTN).

Main Duties & Responsibilities:

Data Analysis Coordination

  • Coordinates collection of and data entry into the Ontario Trauma Registry
  • Provide data analysis support to facilitate effective planning, decision-making, and implementation progress for the Trauma leadership team and the Regional Trauma Network.
  • Provides ongoing quality data analysis and interpretation based on the Level III Trauma data set for the purpose of quality assurance, planning and funding of the program.
  • Responsible for developing and preparing reports related to performance improvement and patient outcomes for monthly, quarterly, and yearly data based on Trauma level III data set
  • Coordinate collection, entry, and analysis of appropriate trauma data from other hospitals in the region as needed.
  • Participates in regional and provincial Trauma Registry network education and working group meetings as required.
  • Communicating effectively with hospital wide departments, building a relationship to ensure corporate and program clinical objectives are met.
  • Develops, prepares and submits CIHI Ontario Trauma Registry (OTR), and/or Critical Care Services Ontario (CCSO) clinical process and outcome indicator data, in a timely manner, acting as a key contact for providing assistance with data clarity and interpretation.
  • Performs analysis and quality audits of charts to ensure completion and compliance
  • Applies coding skills to code procedures, diagnosis and/or injuries using multiple software applications

Leadership and Collaboration

  • Provides leadership for the DAD-NACRS Level III Trauma dataset reporting
  • Participates in continuing education for clinicians to ensure accurate data capture
  • Participates in Regional Trauma Network working group
  • Responsible for attending program meetings and/or other activities


  • Completion of an undergraduate degree in Health Information Management, or other related field required, clinical background preferred
  • Completion of an accredited postsecondary Health Information Management diploma an asset;
  • One (1) to two (2) years related experience working in a health care environment preferred;
  • Current Certified HIM with the Canadian Health Information Management Association (CHIMA)
  • Minimum five (5) years’ experience in ICD-10 and CCI coding and abstracting

Skills & Abilities:

  • Experienced in Health Information Management
  • Expertise in CIHI database and reporting methodology: CMG+, HBAM and CACS methodology
  • Knowledge of Coding Standards and reporting for ED NACRS and DAD
  • Strong analytical, data interpretation, and facilitation skills
  • Advanced computer skills – proficient use of Microsoft Excel, Word and PowerPoint
  • Excellent communication, project management, customer service, and coordination skills
  • Ability to work both independently and collaboratively within a team setting
  • Ability to prioritize and complete multiple projects simultaneously while fulfilling all commitments and readily accepts new responsibilities
  • Adapts well to changes in procedures and participates in continuous learning
  • Experienced in identifying and addressing individual strengths and weaknesses, development needs and changing circumstances to enhance personal and organizational performance.
  • Committed to producing a high level of work that is accurate and demonstrates attention to detail.
  • Builds and actively maintains working relationships and/or networks of contacts to further the organization’s goals.
  • Possesses the technical skills and knowledge required to perform essential tasks in an efficient and effective manner and demonstrates the willingness and ability to train or coach others in the technical arena.
  • Models behaviour that is aligned with the values of Southlake Regional Health Center.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Regional Health Centre employees to work in a safe manner and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Accommodation & Diversity in the Workplace

At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs. It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.

The Canadian College of Health Information Management recommends the following language to be used when hiring a certified professional: A certification in good standing with the Canadian College of Health Information Management and active professional membership with Canada’s health information management association, CHIMA.

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Southlake Regional Health Centre

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